Comprehensive Event Solutions

We meticulously manage every detail, coordinating food and beverage services alongside providing state-of-the-art technology and audiovisual setups. Our expertise encompasses comprehensive event logistics, such as hotel sourcing and negotiations, on-site event management, and robust contract and payment management. Focused on delivering a flawless attendee experience, we offer end-to-end support through advanced tools for online invitations, reservation management, and detailed attendee reporting, ensuring effective and efficient management of all event aspects.

From conferences to company meetings and gala dinners, the services provided by Leros Meetings & Events division are designed to maximize cost savings by leveraging partnerships and consolidating service offerings.

Meeting Planning, Logistics, and Production

Online Invitation and Reservation Management

Professional Meeting Planning Support

Transportation and Travel Management

Attendee Management and Reporting

Hotel Sourcing and Negotiation

We specialize in creating custom event concepts and budgets that precisely fit your needs. Our team expertly coordinates all aspects of your event, from audiovisuals and catering to comprehensive on-site logistics, ensuring flawless execution. Additionally, we manage vendor relations and contract negotiations and oversee speaker arrangements to deliver an impeccable event experience from start to finish.
This service employs Cvent’s cutting-edge software for Strategic Meeting Management (SMM) to optimize the efficiency of planning, sourcing, registration, and travel booking. We provide customizable event web pages and engage attendees with personalized email marketing. Our system also includes sophisticated budget tracking, project management tools, and real-time reporting capabilities to keep every detail of your event organized and accessible.
Our Professional Meeting Planning Support service delivers comprehensive assistance throughout the event lifecycle, from the earliest stages of pre-event planning to detailed post-event reporting. We certify the use of best-in-class technology and provide premium marketing and promotional materials, along with thorough site inspections to prepare for any scenario. Our team also handles all event management and budget reconciliation aspects, ensuring a smooth and successful event outcome.
Our Transportation and Travel Management service guarantees all attendees experience smooth and hassle-free travel. We coordinate essential ground transportation and select the best air carriers, negotiating favorable terms such as discounts and upgrades. Detailed travel itineraries and thorough management of travel logistics are provided, including the provision of precise arrival and departure manifests.
Our Attendee Management and Reporting service safeguards meticulous oversight of attendee registration, communication, and on-site support, providing a streamlined experience for participants. We deliver extensive reporting on attendee feedback and detailed breakdowns of meeting expenditures. We also conduct year-over-year spend analysis to highlight trends and opportunities for improvement. Our team uses advanced reporting tools to capture and analyze every aspect of your event, offering insights that drive better decision-making for future engagements.
Our Hotel Sourcing and Negotiation service utilizes our deep-rooted connections with both regional and global hotel brands to procure outstanding rates and premium services for your events. We offer comprehensive hotel availability charts and conduct thorough comparative analyses to assist your decision-making process, ensuring you receive the best value and terms through skillfully negotiated concessions.
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Quotes

“When Volunteer New York! and the Westchester Community Foundation were looking for an experienced partner to work with us on the conception and launch of our pilot Next Generation Nonprofit Board Boot Camp event, we turned to the Leros Meeting Services team.

The perspective and event management tools helped us introduce a record number of business professionals and engaged community leaders to the value of serving on a board. As a result, we were able to double the number of nonprofits and prospects we identified to participate. We would recommend anyone looking to generate a greater ROI and improve their event planning consider Leros.”

Alisa H. Kesten

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Executive Director, Volunteer New York

Quotes

When the pandemic hit, we had to evaluate our options to host our gala event on a virtual platform, and there were a lot of issues to consider, from maintaining our donors and sponsors, to the logistics, tech and communication. And when it came time to decide who we would work with in planning and producing an event like this, we turned to our trusted partners at Leros Meeting Services. And the results exceeded our expectations, as the program was polished, totally professional, and, most importantly – we generated the highest net income from an event in our Club’s history. I would highly recommend these partners to anyone looking to develop an event of any kind!

Mel Campos

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Chief Professional Officer, Boys & Girls Club of Mount Vernon

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The Leros team was extremely responsive to our needs in working with us to plan, produce and manage our annual recognition and colleague event. They were totally committed to our success from the outset and worked closely with our team as a true partner to achieve our event goals. I would highly recommend Leros Meeting Services to any organization looking for a strategic event partner!

Phyllis Burns

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Director of Talent Strategy, Culture & Communications, EDF

1 of 3
40+ years of experience in the industry.

770+

Cities Worldwide.

99.1%

Client Satisfaction.